Awesome Executive Assistant needed in Hauppauge!

                                            Executive Assistant to Owner

Are you a skilled gatekeeper who excels in a fast paced environment?  Would you enjoy working on an award winning team with an amazing culture?  Have you supported an Executive who values your ability to organize and prioritize for business success?  Then we have the perfect opportunity for you!  This role supports our Executive Vice President, Peter Friedfeld, who focuses on Business Development, Licensing, International Sales, and Brand Management. Come join our family! 

The right candidate will be a dynamic Executive Assistant who can partner to make things happen.  Leveraging strong communication skills and the ability to work and think independently will be a strong asset.  S/He should be proactive, resourceful, highly professional and efficient.

We are looking for an innovative thinker who wants to be part of a growing company. A qualified candidate has experience in all administrative tasks at an executive level. The right candidate will work well in a collaborative environment. This individual should be able to organize practices and procedures, multi-task and handle ongoing projects. We are looking for someone who will be energized by doing things more efficiently.

RESPONSIBILITIES INCLUDE:

·         Maintain executive's active appointment schedule by planning meetings, conferences and teleconferences.

·         Conserve executive's time by reading, researching, and routing email correspondence; drafting letters and documents; collecting and actioning information.

·         Review and screen all phone calls for executive, handle issues as appropriate.

·         Arrange complex and detailed domestic and international travel, including itineraries and agendas.

·         Maintain excellent communication with executive during busy times of travel.

·         Prepare and edit correspondences, reports, and presentations.

·         Follow up on outstanding phone calls, correspondence, and “tasks”.

·         Prepare product samples for meetings.

·         Maintain database of contacts.

·         Take meeting notes and distribute as required.

·         Prepare expense reports and submit to Accounting Department.

·         Assist with sales meetings, trade show coordination, parties, etc. as requested.

·         Research projects through the use of the internet, trade publications or other means.

·         Special projects as directed.

REQUIREMENTS

EDUCATION:

·         Associates degree required; Bachelors degree preferred.

EXPERIENCE:

·         Minimum 5 years administrative/secretarial experience in an executive setting.

·         Experienced Microsoft Office user with very strong Excel/Word/PowerPoint skills. Adobe Photoshop a plus.

·         Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google products (Gmail, calendar management, Google Drive)

·         Proven ability to work well with all levels of internal management and staff, as well as outside clients and vendors

PERSONAL SKILLS AND TRAITS:

·         Excellent organizational, telephone, written and verbal communication skills.

·         Strong initiative; proactive.

·         Excellent interpersonal skills.

·         Professional attitude, strong work ethic.

·         Able to work independently and prioritize.

·         Able to work with confidential and discrete information.

·         Self motivated with ability to start projects and complete tasks with little direction.

·         Positive attitude; team player; quick learner; “flexible” in thinking and handling of responsibilities.

·         Variable hours are required including some evenings and weekends as circumstances dictate.

Click the link below to apply:

https://home.eease.adp.com/recruit2/?id=1866281&t=2

ClearVision Optical was awarded 2015 Best Places to Work in New York State for small to mid size companies.  Come work for an organization that will make you feel valued and has a fantastic culture.

ClearVision Optical (CVO) has 66 years of experience in the frame distribution business. The company first started as a small, family business, founded by Fred Friedfeld. Today ClearVision is a global enterprise, serving optical professionals throughout the U.S. and in 40 countries.  It is still privately owned by the Friedfeld family.  We offer an impressive selection of superior quality fashion and lifestyle brands.

We are dynamic, values-based organization with a great business story and culture.  We offer generous benefits, continuous training and a welcoming environment.   Join our family and build your career!