Executive
Assistant to Owner
Are you a skilled gatekeeper who excels in a fast paced environment? Would you enjoy working on an award winning
team with an amazing culture? Have you
supported an Executive who values your ability to organize and prioritize for
business success? Then we have the
perfect opportunity for you! This role
supports our Executive Vice President, Peter Friedfeld, who focuses on Business
Development, Licensing, International Sales, and Brand Management. Come join
our family!
The right candidate will be a
dynamic Executive Assistant who can partner to make things happen. Leveraging strong communication skills and
the ability to work and think independently will be a strong asset. S/He should be proactive, resourceful, highly
professional and efficient.
We are looking for an innovative
thinker who wants to be part of a growing company. A qualified candidate has
experience in all administrative tasks at an executive level. The right
candidate will work well in a collaborative environment. This individual should
be able to organize practices and procedures, multi-task and handle ongoing
projects. We are looking for someone who will be energized by doing things more
efficiently.
RESPONSIBILITIES INCLUDE:
·
Maintain executive's active appointment schedule
by planning meetings, conferences and teleconferences.
·
Conserve executive's time by reading,
researching, and routing email correspondence; drafting letters and documents;
collecting and actioning information.
·
Review and screen all phone calls for executive,
handle issues as appropriate.
·
Arrange complex and detailed domestic and
international travel, including itineraries and agendas.
·
Maintain excellent communication with executive
during busy times of travel.
·
Prepare and edit correspondences, reports, and
presentations.
·
Follow up on outstanding phone calls,
correspondence, and “tasks”.
·
Prepare product samples for meetings.
·
Maintain database of contacts.
·
Take meeting notes and distribute as required.
·
Prepare expense reports and submit to Accounting
Department.
·
Assist with sales meetings, trade show
coordination, parties, etc. as requested.
·
Research projects through the use of the
internet, trade publications or other means.
·
Special projects as directed.
REQUIREMENTS
EDUCATION:
·
Associates degree required; Bachelors degree
preferred.
EXPERIENCE:
·
Minimum 5 years administrative/secretarial experience
in an executive setting.
·
Experienced Microsoft Office user with very
strong Excel/Word/PowerPoint skills. Adobe Photoshop a plus.
·
Proficiency with Microsoft Office (Word, Excel,
PowerPoint, Outlook) and Google products (Gmail, calendar management, Google
Drive)
·
Proven ability to work well with all levels of
internal management and staff, as well as outside clients and vendors
PERSONAL SKILLS AND TRAITS:
·
Excellent organizational, telephone, written and
verbal communication skills.
·
Strong initiative; proactive.
·
Excellent interpersonal skills.
·
Professional attitude, strong work ethic.
·
Able to work independently and prioritize.
·
Able to work with confidential and discrete
information.
·
Self motivated with ability to start projects
and complete tasks with little direction.
·
Positive attitude; team player; quick learner;
“flexible” in thinking and handling of responsibilities.
·
Variable hours are required including some
evenings and weekends as circumstances dictate.
Click the
link below to apply:
ClearVision
Optical was awarded 2015 Best Places
to Work in New York State for small to mid size companies. Come work for an organization that will make
you feel valued and has a fantastic culture.
ClearVision Optical (CVO) has 66 years of experience in the frame
distribution business. The company first started as a small, family business,
founded by Fred Friedfeld. Today ClearVision is a global enterprise, serving
optical professionals throughout the U.S. and in 40 countries. It is still privately owned by the Friedfeld
family. We
offer an impressive selection of superior quality fashion and lifestyle brands.
We are dynamic, values-based organization with a great business story
and culture. We offer generous benefits, continuous training and a
welcoming environment. Join our
family and build your career!
